Facility Use Policy

Facility Use Policy – For meeting rooms and tabling in libraries located in the City of Buffalo.

Library patrons and staff must follow all health and safety protocols required by the Buffalo & Erie County Public Library, in accordance with the CDC, New York State and the Erie County Health Department. Thank you for doing your part to keep us all healthy.

Use of facility spaces in the Buffalo Branch Libraries and the downtown Central Library is intended for activities conducted or sponsored by the Buffalo & Erie County Public Library, its partners, community organizations and businesses.

Facility spaces are available for use by both Non-Profit organizations and For-Profit businesses located in and outside of Erie County.

Tabling is available only for use by Non-Profit organizations.

Facility use for meetings and programs sponsored or jointly sponsored by the Library have priority.

A signed Application for Facility Use contract (revised as June 22, 2021) and, if applicable, a deposit fee, and/or insurance rider must be received by the library before confirmation can be issued. In fairness to the numerous community organizations and groups that request meeting space, reservations may be limited in frequency.

All meetings must be open to the public.

The following City of Buffalo Library meeting rooms are available for use. Tabling is also available for not-for-profit organizations:

Downtown Central Library 716-858-7180 or 716-858-7182
Central Meeting Room – 2nd floor, 100 capacity
Collections Gallery Conference Room, 2nd floor, 68 capacity
West Room – main floor, 49 capacity
Mason O. Damon Auditorium - lower level, 301 capacity

Crane Branch Library 716-883-6651
Upper level meeting rooms and study rooms available
Event Space, second floor, 100 capacity
Elmwood Room, second floor, 10 capacity
Study Rooms, main floor, 4 capacity per room

Dudley Branch Library 716-823-1854
Main floor meeting room, 35 capacity

East Clinton Branch Library 716-823-5626
Main floor meeting room, 25 capacity

Elaine M. Panty Branch Library 716-875-0562
Main floor meeting room, 35 capacity

Frank E. Merriweather, Jr. Branch Library 716-883-4418
Dr. Eva M. Doyle Auditorium, 150 capacity
Small meeting room, 30 capacity

Isaías González-Soto Branch Library 716-882-1537
Meeting room currently unavailable.

Leroy R. Coles, Jr. Branch Library 716-896-4433
Lower level meeting space, 137 capacity

North Park Branch Library 716-875-3748
Main floor meeting room, 30 capacity

Before submitting an application for use of a meeting room or tabling at the downtown Central Library, please contact the Development & Communications Office at 716-858-7180 or 716-858-7182 to check space availability.

Before submitting an application for meeting room use or tabling in any of the Buffalo branch libraries, please contact the library directly.

Use of the Library means all attendees will comply with the Buffalo & Erie County Public Library’s "Rules of Conduct," "Facility Use Policy" and any CDC, New York State or Erie County Health Department guideline currently in effect at the time. Thank you in advance for reading the documents below prior to reserving Library meeting spaces.

The following documents outline meeting room and tabling policies and procedures. You may need to download the free Acrobat Reader (R) from Adobe Systems to view these documents.

Facility Use Policy (pdf)
This document must be read by everyone planning to use a space in a library for a meeting.

Rules of Conduct (pdf)
This document must be read by everyone planning to use a space in a library for a meeting.

Application and Fee Structure - Meeting Room/Tabling – City of Buffalo Branch Libraries (pdf)
This document is the fillable form application to be completed by organizations seeking to table at branch libraries in the City of Buffalo.

Application and Fee Structure – Dr. Eva M. Doyle Auditorium at the Frank E. Merriweather, Jr. Branch Library (pdf)
This document is the fillable form application to be completed by organizations seeking to use the Dr. Eva M. Doyle Auditorium at the Frank E. Merriweather, Jr. Branch Library.

Application and Fee Structure – Downtown Central Library Meeting Rooms/Tabling (pdf)
This document is the fillable form application to be completed by all organizations seeking to use meeting space or table at Central Library.

Application and fee Structure - Downtown Central Library Auditorium (pdf)

The Mason O. Damon Auditorium at the downtown Central Library is a newly-renovated, ADA-compliant, state-of-the-art room with permanent seating, an elevated stage, restrooms and a self-service coat area. There is an ADA accessible entrance at Clinton Street between Ellicott and Oak Streets. The Auditorium is available for use only during regular Library open hours

This document is the fillable form application to be completed by organizations seeking to use of the Mason O. Damon Auditorium at the downtown Central Library.

Application and Fee Structure – Downtown Central Library Reading Park and Central Library Ramp (pdf)

ALL programs must be open to the public. All programs must occur during regular library open hours

Downtown Central Library – Central Meeting Room