Town of Collins Public Library Board Info

Annual Report

• 2019 Report to the Community (pdf)
• 2020 Report to the Community (pdf)
• 2021 Report to the Community (pdf)
• 2022 Report to the Community (pdf)
• 2023 Report to the Community (pdf)

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Board of Trustees

Helga Ciminesi, President 

David Williams, Vice President
Cynthia Dishman, Secretary
Robert Gaylord, Finacial Officer
Barbara Ferro 
Holly Martindale, President
Kimberly Nobles

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Board Meetings, Agendas, Minutes

2024 Upcoming Regular Meeting Dates: Thursdays at 4 pm - 2/6, 4/3, 6/5, 8/7, 10/2, 12/4

2024

• Rescheduled for 12/16 at 4 pm Agenda Regular Meeting 12/5/2024 (pdf)
  • Financial Report October - November 2024 (pdf)
• Facility Committee Meeting Minutes 10/30/2024 (pdf)
• Policy Committee Meeting Minutes 10/17/2024 (pdf)
  • Bylaws (pdf)
  • I.B.2 - ToCPL-Public Relations Policy (pdf)
  • I.C.1 - ToCPL-Credit Card Policy (pdf)
  • I.C.3 - ToCPL-Financial Routine (pdf)
  • I.C.7 - ToCPL-Investment Policy (pdf)
  • I.C.12 - ToCPL-Purchase Policy (pdf)
  • II.B.6 - ToCPL-Rules of Conduct (pdf)
  • NYS Open Meetings Law 2024-05 (Pdf) (reference)
• Facility Committee Minutes 10/15/2024 (pdf)
• Meeting Minutes 10/3/2024 (pdf)
  • Financial Report August - September (pdf)
• Meeting Minutes 8/8/2024 (pdf) - for approval
  • Financial Report June - July (pdf)
  • Financial Report April - May updated (pdf)
  • Bylaws Draft Updated (pdf)- for voting
• Meeting Minutes 6/6/2024 - In Library (pdf) 
  • Financial Report April - May (pdf) - Incorrect - see updated
  • Library of Things Circulation Statistics (pdf)
  • Bylaws Draft  (pdf) for discussion
• Meeting Minutes 5/1/2024 (pdf)- Policy Committee Meeting - In Library
  • Bylaws initial draft (pdf) - for discussion at next regular board meeting
• Meeting Minutes 4/4/2024 - Regular Meeting (pdf)- In Library
  • Financial Report February - March 2024 (pdf)
  • State Report Executive Summary (pdf)
  • Report to community 2023 (pdf)
• Meeting Minutes 2/12/2024 - Financial Committee Meeting (pdf) - In Library
  • 2023-2024 GCSD Funds Breakdown (pdf)
• Meeting Minutes 2/8/2024 - Regular Meeting (pdf) - In Library
  • Financial Report December 2023 (pdf)
  • Financial Report January 2024 (pdf)

2023

• Meeting Minutes 12/7/2023 - Regular Meeting (pdf)- In Library
  • Financial Report September - November 2023 (pdf)
• Meeting Minutes 10/26/2023 - Policy Committee Meeting (pdf) - In Library
  • Policies with proposed changes (see minutes)
    • I.A.3 - Ethics Policy (pdf)
    • I.B.4 - ToCPL Emergency Procedures - redacted (pdf)
    • I.C.11 - ToCPL Procurement Policy (pdf)
    • I.D.4 - Nursing Parent's Policy (pdf)
    • I.D.5 - Whistleblower Policy (pdf)
    • II.B.2 - ToCPL Community Meeting Room Policy (pdf)
    • II.B.6 - ToCPL Rules of Conduct (pdf) 
    • II.C.2 - ToCPL 3D Printer Procedure (pdf)
• Meeting Minutes 10/18/2023 - Facility Committee Meeting (pdf) - In Library
• Meeting Minutes 10/5/2023 - Regular Meeting (pdf) - In Library
  • Financial Report August - September 2023 (pdf)
• Meeting Minutes 8/3/2023 (pdf) - Regular Meeting - In Library - Updated
  • Financial Report June - July 2023 (pdf)
• Meeting Minutes 6/12/2023 (pdf) - Regular Meeting - In Library
  • Financial Report April - May 2023 (pdf)
• Meeting Minutes 5/4/2023 - Policy Committee Meeting - Bylaws (pdf)
  • Proposed Bylaws changes (pdf) - approved 8/3/2023
• Meeting Minutes 4/18/2023 (pdf)- Regular Meeting - In Library
  • Financial Report January - March 2023 (pdf)
  • State Report Summary (pdf)
•  Meeting Minute 2/21/2023 - Finance Committee (pdf)
  • Proposed GCSD Funds (pdf)
• Meeting Minutes 2/2/2023 (pdf) - Regular Meeting - In Library
  • Financial Report December 2022 (pdf)

2022

• Meeting Minutes 12/08/2022 (pdf)- Regular Meeting - In Library
  • Financial Report October - November 2022 (pdf)
• Meeting Minutes 10/26/2022 - Policies Committee (pdf)
  • Proposed Changes (See minutes)
    • I.B.1 - FOIL Policy (pdf)
    • I.C.3 - Financial Routine (pdf)
    • I.C.11 - Procurement Policy (pdf)
    • II.B.5 - Progression of Patron Discipline Policy (pdf)
    • II.B.6 - Rules of Conduct (pdf)
    • II.B.8a - LED Sign Application (pdf)
  • New Policies
    • I.B.4 - Emergency Procedures - redacted (pdf)
    • I.D.8 - Telecommuting Policy (pdf)
• Meeting Minutes 8/13/2022 (pdf) - Regular Meeting - In Library
  • Financial Report August - September 2022 (pdf)
• Meeting Minutes 8/4/2022 (pdf) - Regular Meeting - In library
  • Proposed System Contract 2022 (pdf), updated page 21 (pdf)
  • Financial Report June - July 2022 (pdf)
• Meeting Minutes 6/2/2022 Regular Meeting (pdf)
  • Financial Report April - May 2022 (pdf)
  • Meeting Transcript (pdf); See video at: https://youtu.be/3gBqWMp21hc 
• Meeting Minutes 4/28/2022 - Policies Committee (pdf)
  • Bylaws for review - changes highlighted (pdf)
• Meeting Minutes 4/7/2022 Regular Meeting (pdf)
  • Financial Report Feb - Mar 2022 (pdf)
  • State Report Executive Summary (pdf)
  • Meeting Transcript (pdf); See video at: https://www.youtube.com/watch?v=HEJX40-HXyM 
• Meeting Minutes 3/31/2022 - Safety Committee (pdf)
• Meeting Minutes 2/17/2022 - Finance Committee (pdf)
  • See below for 2022 proposed Discretionary Budget
• Meeting Minutes 2/3/2022 Regular Meeting (pdf) 
  • Financial Reports: December 2021 (pdf); January 2022 (pdf)
  • Meeting Transcript (pdf); See video at https://youtu.be/OGfOrWegHXI 
• Meeting Minutes 1/13/22 - Safety Committee (pdf)

2021

• Long Range Plan 2022-2026 (pdf)- Approved at meeting 2/3/2022
• Meeting Minutes 12/16/2021 - Planning Committee (pdf)
• Meeting Minutes 12/09/2021 - Regular Meeting (pdf)
  • Draft Policies with proposed changes: 
    • Emergency Closing Codes - Public (pdf)
    • ToCPL Community Meeting Room Policy (pdf)
    • ToCPL 3D Printer Policy (pdf)
  • Financial Report October-November 2021 (pdf)
  • 2021 Depreciation Schedule (pdf)
  • Meeting Transcript (pdf); See video at: https://www.youtube.com/watch?v=laqgKXZiJHE
• Meeting Minutes 10/25/2021 - Policy Committee meeting (pdf)
• Meeting Minutes 10/7/2021 - Regular Meeting (pdf)
  • Financial Report August-September 2021 (pdf)
  • Meeting Transcript (pdf); See video at: https://www.youtube.com/watch?v=yozHdSchrx4&list=PLQp3g_jRTJATHV2uIDlTV…  
• Meeting Minutes 9/1/2021 - Special Meeting (pdf)
• Meeting Minutes 8/5/2021 - Regular Meeting (pdf)
  • Financial Report May-July 2021 (pdf)
• Meeting Minutes 7/26/2021 - Safety Committee (pdf)
• Meeting Minutes 7/12/2021 - Safety Committee (pdf)
• Meeting Minutes 6/28/2021 - Safety Committee (pdf)
• Meeting Minutes 6/3/2021 - Regular Meeting (pdf)
  • Financial Report Apr-May 2021 (pdf)
  • Meeting Transcript (pdf); See video at: https://www.youtube.com/watch?v=zJ_QfD2gce0
• Meeting Minutes 5/4/2021 - Finance Committee (pdf)
• Meeting Minutes 4/8/2021 - Regular Meeting  (pdf)
  • Financial Report Feb-Mar 2021 (pdf)
  • State Report Executive Summary (pdf)
  • For Review: Proposed Budgets - see below
  • Meeting Transcript (pdf); See video at https://youtu.be/FWnAeElZQzg
• Meeting Minutes 4/6/2021 - Safety Committee (pdf)
  • Safety Plan 4/6/2021 (pdf)
  • Reopening Plan 4/6/2021 (pdf)
• Meeting Minutes 3/25/2021 - Special Meeting (pdf)
  • Approved: Public Health Emergency Operations Plan (pdf)
  • Meeting Transcript (pdf); See video at: https://www.youtube.com/watch?v=zFo9xaSMOMc  
• Meeting Minutes 3/9/2021 - Planning Committee (pdf)
• Meeting Minutes 2/22/2021 - Finance Committee (pdf)
  • Draft Local Budget documents will be under Budget, once updates complete
• Meeting Minutes 2/11/2021 (pdf)
  • For review is the open meeting policy (see 1/4/2020) and updates to the Micro-Cluster Plan
  • Treasurer's Reports November-December 2020, January 2021 (pdf) - corrected
  • Meeting Transcript (pdf); See video at https://youtu.be/8iKyLaJE1V4 
• Meeting Minutes 2/9/2021 - Safety Committee (pdf)
• Meeting Minutes 1/26/2021 - Safety Committee (pdf)
• Meeting Minutes 1/19/2021 - Safety Committee (pdf)
  • Microcluster Plan (pdf)- updated
• Meeting Minutes 1/4/2021 - Policy Committee (pdf)
  • Open Meeting Policy (pdf) - new policy

2020 Minutes 

2020 Compiled Minutes (pdf)

• 12/19/20 Safety Meeting
  • ToCPL Micro-Cluster Plan 12/19/2020 (pdf), Appendix A (pdf), Appendix B (pdf)
• 12/4/20 Regular Meeting
  • Meeting Transcript (pdf); See video at https://youtu.be/GpEZgHlFmi0 
  • Financials September-October (pdf); Depreciation schedule (pdf)
• 11/19/20 Safety Committee
  • ToCPL Micro-Cluster Plan; ToCPL Walk-Up Service Plan (pdf)
• 11/5/20 Safety Committee
  • ToCPL Micro-Cluster Plan; ToCPL Walk-Up Service Plan (pdf)
• 10/20/20 Safety Committee
  • Reopening Plan - Updated 10/20/2020; Safety Plan - Updated 10/20/2020 (pdf)
• 10/1/20 Regular Meeting 
  • Financials August 2020 (pdf)
  • Meeting Transcript (pdf); See video at: https://www.youtube.com/watch?v=UtXSoYO7TVM
• 8/25/20 Safety Committee 
  • Reopening Plan 8/25/2020 (pdf)
• 8/6/20 Regular Meeting 
  • Financials June-July 2020 (pdf)
  • Meeting Transcript (pdf); See video at - https://www.youtube.com/watch?v=hYdmf-Kzm4Q
• 7/28/20 Safety Committee 
  • Reopening Plan 7/28/2020 (pdf)
• 6/30/20 Safety Committee 
  • Safety Plan 6/4/2020 (pdf); Reopening Plan 6/18/2020 (pdf)
• 6/4/20 Regular Meeting
  • Financials March-May 2020 (pdf)
  • Meeting Transcripr (pdf); See video at - https://youtu.be/eYY2uisZ5lg 
• 5/28/20 Special Meeting 
  • Safety Plan; Reopening Plan (pdf)
  • Meeting Transcripr (pdf), See video at https://www.youtube.com/watch?v=Mdfi-KCKBuw
• 4/2/20 Regular Meeting
  • Financials February 2020 (pdf); 2019 State Report Exec Sum (pdf).
  • Meeting Transcript (pdf); See video at https://www.youtube.com/watch?v=K9IkSl7tZv8

2019 Minutes (pdf)

• Resolution (pdf) 8/8/2019

2018 Minutes (pdf)

2017 Minutes (pdf)

2016 Minutes (pdf)

2015 Minutes (pdf)

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Bylaws

Bylaws of the Town of Collins Public Library - revised 8/2024 (pdf)

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Budget

System Budget Information (pdf)

2022 GCSD Tax Levy Detail (pdf) ; 2023 GCSD Tax Levy Detail (pdf)

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Strategic Plan

Long Range Plan of Service 2017-2021 (pdf)

Long Range Plan of Service 2022-2026 (pdf)