Town of Collins Public Library Board Info

Annual Report

• 2019 Report to the Community
• 2020 Report to the Community
• 2021 Report to the Community
• 2022 Report to the Community
• 2023 Report to the Community

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Board of Trustees

Holly Martindale, President
David Williams, Vice President
Edith Schell, Secretary 
Becky Jo Summers, Treasurer
Barbara Ferro 
Robert Gaylord
Cynthia Dishman
Helga Ciminesi
Kimberly Nobles

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Board Meetings, Agendas, Minutes

2024 Upcoming Regular Meeting Dates: 6/6, 8/8, 10/3, 12/5

2024

• Agenda 6/6/2024 - coming soon
• Meeting Minutes 5/1/2024 - Policy Committee Meeting - In Library - Draft
  • Bylaws initial draft  - for discussion at next regular board meeting
• Meeting Minutes 4/4/2024 - Regular Meeting - In Library - Draft
  • Financial Report February - March 2024
  • State Report Executive Summary
  • Report to community 2023
• Meeting Minutes 2/12/2024 - Financial Committee Meeting - In Library
  • 2023-2024 GCSD Funds Breakdown
• Meeting Minutes 2/8/2024 - Regular Meeting - In Library
  • Financial Report December 2023
  • Financial Report January 2024

2023

• Meeting Minutes 12/7/2023 - Regular Meeting - In Library
  • Financial Report September - November 2023
• Meeting Minutes 10/26/2023 - Policy Committee Meeting - In Library
  • Policies with proposed changes (see minutes)
    • I.A.3 - Ethics Policy
    • I.B.4 - ToCPL Emergency Procedures - redacted
    • I.C.11 - ToCPL Procurement Policy
    • I.D.4 - Nursing Parent's Policy
    • I.D.5 - Whistleblower Policy
    • II.B.2 - ToCPL Community Meeting Room Policy
    • II.B.6 - ToCPL Rules of Conduct
    • II.C.2 - ToCPL 3D Printer Procedure
• Meeting Minutes 10/18/2023 - Facility Committee Meeting - In Library
• Meeting Minutes 10/5/2023 - Regular Meeting - In Library
  • Financial Report August - September 2023
• Meeting Minutes 8/3/2023 - Regular Meeting - In Library - Updated
  • Financial Report June - July 2023
• Meeting Minutes 6/12/2023 - Regular Meeting - In Library
  • Financial Report April - May 2023
• Meeting Minutes 5/4/2023 - Policy Committee Meeting - Bylaws
  • Proposed Bylaws changes - approved 8/3/2023
• Meeting Minutes 4/18/2023 - Regular Meeting - In Library
  • Financial Report January - March 2023
  • State Report Summary
•  Meeting Minute 2/21/2023 - Finance Committee 
  • Proposed GCSD Funds
• Meeting Minutes 2/2/2023 - Regular Meeting - In Library
  • Financial Report December 2022

2022

• Meeting Minutes 12/08/2022 - Regular Meeting - In Library
  • Financial Report October - November 2022
• Meeting Minutes 10/26/2022 - Policies Committee
  • Proposed Changes (See minutes)
    • I.B.1 - FOIL Policy
    • I.C.3 - Financial Routine
    • I.C.11 - Procurement Policy
    • II.B.5 - Progression of Patron Discipline Policy
    • II.B.6 - Rules of Conduct
    • II.B.8a - LED Sign Application
  • New Policies
    • I.B.4 - Emergency Procedures - redacted
    • I.D.8 - Telecommuting Policy
• Meeting Minutes 8/13/2022 - Regular Meeting - In Library
  • Financial Report August - September 2022
• Meeting Minutes 8/4/2022 - Regular Meeting - In library
  • Proposed System Contract 2022, updated page 21
  • Financial Report June - July 2022
• Meeting Minutes 6/2/2022 Regular Meeting
  • Financial Report April - May 2022
  • Meeting Transcript
  • See video at: https://youtu.be/3gBqWMp21hc
• Meeting Minutes 4/28/2022 - Policies Committee
  • Bylaws for review - changes highlighted
• Meeting Minutes 4/7/2022 Regular Meeting
  • Financial Report Feb - Mar 2022
  • State Report Executive Summary
  • Meeting Transcript
  • See video at: https://www.youtube.com/watch?v=HEJX40-HXyM
• Meeting Minutes 3/31/2022 - Safety Committee
• Meeting Minutes 2/17/2022 - Finance Committee
  • See below for 2022 proposed Discretionary Budget
• Meeting Minutes 2/3/2022 Regular Meeting 
  • Financial Reports: December 2021; January 2022
  • Meeting Transcript
  • See video at https://youtu.be/OGfOrWegHXI 
• Meeting Minutes 1/13/22 - Safety Committee 

2021

• Long Range Plan 2022-2026 - Approved at meeting 2/3/2022
• Meeting Minutes 12/16/2021 - Planning Committee 
• Meeting Minutes 12/09/2021 - Regular Meeting 
  • Draft Policies with proposed changes: 
    • Emergency Closing Codes - Public
    • ToCPL Community Meeting Room Policy
    • ToCPL 3D Printer Policy
  • Financial Report October-November 2021
  • 2021 Depreciation Schedule
  • Meeting Transcript
  • See video at: https://www.youtube.com/watch?v=laqgKXZiJHE
• Meeting Minutes 10/25/2021 - Policy Committee meeting
• Meeting Minutes 10/7/2021 - Regular Meeting
  • Financial Report August-September 2021
  • Meeting Transcript
  • See video at: https://www.youtube.com/watch?v=yozHdSchrx4&list=PLQp3g_jRTJATHV2uIDlTV…;
• Meeting Minutes 9/1/2021 - Special Meeting
• Meeting Minutes 8/5/2021 - Regular Meeting
  • Financial Report May-July 2021
• Meeting Minutes 7/26/2021 - Safety Committee
• Meeting Minutes 7/12/2021 - Safety Committee
• Meeting Minutes 6/28/2021 - Safety Committee
• Meeting Minutes 6/3/2021 - Regular Meeting
  • Financial Report Apr-May 2021
  • Meeting Transcript
  • See video at: https://www.youtube.com/watch?v=zJ_QfD2gce0
• Meeting Minutes 5/4/2021 - Finance Committee
• Meeting Minutes 4/8/2021 - Regular Meeting 
  • Financial Report Feb-Mar 2021
  • State Report Executive Summary
  • For Review: Proposed Budgets - see below
  • Meeting Transcript
  • See video at https://youtu.be/FWnAeElZQzg
• Meeting Minutes 4/6/2021 - Safety Committee
  • Safety Plan 4/6/2021
  • Reopening Plan 4/6/2021
• Meeting Minutes 3/25/2021 - Special Meeting
  • Approved: Public Health Emergency Operations Plan
  • Meeting Transcript
  • See video at: https://www.youtube.com/watch?v=zFo9xaSMOMc  
• Meeting Minutes 3/9/2021 - Planning Committee 
• Meeting Minutes 2/22/2021 - Finance Committee
  • Draft Local Budget documents will be under Budget, once updates complete
• Meeting Minutes 2/11/2021 
  • For review is the open meeting policy (see 1/4/2020) and updates to the Micro-Cluster Plan
  • Treasurer's Reports November-December 2020, January 2021 - corrected
  • Meeting Transcript
  • See video at https://youtu.be/8iKyLaJE1V4 
• Meeting Minutes 2/9/2021 - Safety Committee 
• Meeting Minutes 1/26/2021 - Safety Committee 
• Meeting Minutes 1/19/2021 - Safety Committee 
  • Microcluster Plan - updated
• Meeting Minutes 1/4/2021 - Policy Committee
  • Open Meeting Policy - new policy

2020 Minutes 

2020 Compiled Minutes

• 12/19/20 Safety Meeting
  • ToCPL Micro-Cluster Plan 12/19/2020, Appendix A, Appendix B
• 12/4/20 Regular Meeting
  • Meeting Transcript; See video at https://youtu.be/GpEZgHlFmi0 
  • Financials September-October; Depreciation schedule
• 11/19/20 Safety Committee
  • ToCPL Micro-Cluster Plan; ToCPL Walk-Up Service Plan
• 11/5/20 Safety Committee
  • ToCPL Micro-Cluster Plan; ToCPL Walk-Up Service Plan
• 10/20/20 Safety Committee
  • Reopening Plan - Updated 10/20/2020; Safety Plan - Updated 10/20/2020
• 10/1/20 Regular Meeting 
  • Financials August 2020
  • Meeting Transcript; See video at: https://www.youtube.com/watch?v=UtXSoYO7TVM
• 8/25/20 Safety Committee 
  • Reopening Plan 8/25/2020
• 8/6/20 Regular Meeting 
  • Financials June-July 2020
  • Meeting Transcript; See video at - https://www.youtube.com/watch?v=hYdmf-Kzm4Q
• 7/28/20 Safety Committee 
  • Reopening Plan 7/28/2020
• 6/30/20 Safety Committee 
  • Safety Plan 6/4/2020; Reopening Plan 6/18/2020
• 6/4/20 Regular Meeting
  • Financials March-May 2020
  • Meeting Transcript; See video at - https://youtu.be/eYY2uisZ5lg
• 5/28/20 Special Meeting 
  • Safety Plan; Reopening Plan
  • Meeting Transcript, See video at https://www.youtube.com/watch?v=Mdfi-KCKBuw
• 4/2/20 Regular Meeting
  • Financials February 2020; 2019 State Report Exec Sum.
  • Meeting Transcript; See video at https://www.youtube.com/watch?v=K9IkSl7tZv8

2019 Minutes

• Resolution 8/8/2019

2018 Minutes

2017 Minutes

2016 Minutes

2015 Minutes

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Bylaws

Bylaws of the Town of Collins Public Library - revised 8/2023

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Budget

System Budget Information

2022 GCSD Tax Levy Detail ; 2023 GCSD Tax Levy Detail 

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Strategic Plan

Long Range Plan of Service 2017-2021

Long Range Plan of Service 2022-2026