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Facility Use Policy (Formerly called Meeting Room Policy and the Mason O. Damon Central Library Auditorium Policy)

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Use of facility spaces in the Buffalo Branch Libraries and the downtown Central Library are intended for activities conducted or sponsored by the Buffalo & Erie County Public Library, its partners, community organizations and businesses.

Use of facility spaces includes: auditoriums, meeting rooms, conference spaces and other areas which may be available in the Library. Facility spaces are available for use by both Non-Profit and For-Profit organizations and businesses located in and outside of Erie County.

Library facility use for meetings and events and those jointly sponsored by the Library have priority.

Use of facility spaces is determined as per priorities of use set forth herein. A signed Application for Facility Use contract and deposit fee must be received (if applicable). In fairness to the numerous community organizations and groups that request meeting space, reservations may be limited in frequency.  All meetings must be open to the public.

Before submitting an application for meeting room use at the downtown Central Library, please contact the Development & Communications Office at (716) 858-7181 to check for availability.  If the space is available, you can submit an application and will receive a confirmation if approved by library management.

Before submitting an application for meeting room use at any of the Buffalo branch libraries, please contact the library directly.

Use of the Library means all users are required to comply with the Buffalo and Erie County Public Library’s "Rules of Conduct"  and the "Facility Use Policy". Please read this document prior to reserving any Library meeting rooms including the Auditorium.   Click here to read.

The below documents outline auditorium and meeting room policies and procedures to apply for permission to use them. You may need to download the free Acrobat Reader (R) from Adobe Systems to view these documents.

 

Facility Use Policy
This document must be read by everyone planning to use a space in a library for a meeting.

Rules of Conduct
This document must be read by everyone planning to use a space in a library for a meeting.

Application and Fee Structure – Buffalo Branch Library use
This document is the fillable form application to be completed by all organizations seeking to use a facility space / meeting room in any of the Buffalo Library Branches (with the exception of downtown Central Library.) This includes the following branches – Crane, East Clinton, East Delavan, Frank E. Merriweather, Jr. (except for the Merriweather auditorium)  Niagara, North Park and Riverside libraries.

Application and Fee Structure – Frank E. Merriweather, Jr. Branch Library Auditorium
This document is the fillable form application to be completed by organizations seeking to use the Auditorium at the Frank E. Merriweather Branch Library.

Application and Fee Structure -Downtown Central Library Meeting Rooms
This document is the fillable form application to be completed by all organizations seeking to use meeting space (the West Room or Central Meeting Room) at Central Library.

Application and Fee Structure -Downtown Central Library Auditorium
This document is the fillable form application to be completed by all organizations seeking to use the Mason O. Damon Auditorium at Central Library.

Photographs of the West Room at Downtown Central Library

West Room West Room

Photographs of the Central Meeting Room

Photographs of the Central Meeting Room Photographs of the Central Meeting Room
Photographs of the Central Meeting Room  

 

Photographs of the Downtown Central Library Auditorium

Photographs of the Downtown Central Library Auditorium Photographs of the Downtown Central Library Auditorium
Photographs of the Downtown Central Library Auditorium Photographs of the Downtown Central Library Auditorium